PPAP Submission Management Software

A PPAP package goes back when the links between its documents break. See the missing links before your customer does.

Assemble PPAP packages with an element-by-element checklist for your submission level. Control Plans, PFMEAs, Process Flows, and Inspection Plans generated in Build link onto their PPAP elements when the package is created from a part, and each keeps the record of the documents it was built from. The package checks flag missing elements, unattached documents, and missing links between process steps, failure modes, controls, and capability studies, then you export a zip with the Part Submission Warrant or share the package with your customer.

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Cross-check

A gauge with no study behind it, flagged on Element 8 before the package goes out.

Completeness is computed from a traceability graph of the package, with no AI model. It is the share of required links that are present: each special characteristic to a control plan line and a capability study, each process step to a PFMEA failure mode, each failure mode to a control plan mitigation, each characteristic to a dimensional result when your level submits Element 9, and a Ppk of at least 1.33 on capability studies when your level submits Element 11.

The MSA coverage check below is an advisory on Element 8 and does not change completeness. The quality score, out of 100, is a separate number and is never averaged with completeness.

Inspection FormFirst article, WH-2210 rev B
Op
20, finish bore
Characteristic
Bearing bore diameterSC, special characteristic
Spec
62.000 +0.030 / 0 mm
Method
CMM, 1 per 50
Gauge
G-117
Element 8, MSA coveragePPAP request
Characteristic
Bearing bore diameterSC, special characteristic
Gauge
G-117
MSA study
None attached
Status
Missing, advisory

FLAGNo MSA study is attached for gauge G-117.

  • Where it shows

    Element 8 of the PPAP request, as an advisory

  • Attach a study

    A Gauge R&R run on G-117, attached to Element 8

  • Or record a waiver

    A reason is required, and the row reads waived

Illustrative example. The gauge is the one assigned to the characteristic on the inspection form. Element 8 looks for an MSA study attached for that gauge and marks the row missing when there is none. The advisory does not change the completeness percent and does not block submission.

Capabilities

What Package does

18-Element Checklist

Track all 18 PPAP elements with a status on each element, the linked document, and reviewer feedback, plus one due date for the whole submission.

Build IntegrationCore

Control Plans, PFMEAs, Process Flows, and Inspection Plans generated in Build link onto the matching PPAP elements when the package is created from a part, or when you sync part data. Each document keeps the record of the documents it was built from, viewable in Build.

Cross-Document ValidationCore

Checks that every process step has a PFMEA failure mode, every failure mode has a control plan mitigation, and every special characteristic has a control plan line and a capability study. Missing links are listed as findings, with gaps on critical characteristics first.

PSW Generation

Generate a Part Submission Warrant with the part header, supplier, submission level, and each element's disposition filled in from your package, then add the reason, signature, and certification.

Gap Analysis

Flags required elements that are missing or rejected, submitted elements with no document behind them, and elements with open review findings, for the elements your submission level requires.

Export and Share

Export a complete package as a zip archive with a cover sheet and Part Submission Warrant PDF at the front, or share it with your customer through the customer portal.

Who does what

PPAP packaging: the software prepares, an engineer decides.

Prepared by the software

  • Checks every element your submission level requires and flags missing elements, rejected elements, and submitted elements with no document behind them
  • Computes completeness from the package traceability graph, with no AI model, as the share of required links present between characteristics, control plan lines, capability studies, dimensional results, process steps, and failure modes
  • Checks capability studies against a 1.33 Ppk floor when your level submits Element 11, and flags a study that reports Cpk but no Ppk for review
  • Shows on Element 8 whether each gauge has an MSA study attached, as an advisory that does not change completeness
  • Reports a quality score out of 100 as a separate number from completeness, with the missing links and suggested fixes listed
  • Checks, in an AI evaluation you run, that operation numbers line up across the Process Flow, PFMEA, and Control Plan

Decided by an engineer

  • Approves or rejects each document change the software proposes from a corrective action or an engineering change, before it is applied
  • Approves, rejects, or waives each PPAP element, and approves or rejects the submission
  • Approves NCR dispositions and signs off each corrective action
  • Signs control plans, PFMEAs, and other title-block documents by role, and enters the authorized signature on the warrant

Signed in the app: typed signature, name, date

Workflow

How it works

  1. 01Select part and level
  2. 02Assemble documents
  3. 03Run the package checks
  4. 04Resolve flagged items
  5. 05Export the zip or share with your customer

Use cases

Built for PPAP submission teams

  • Supplier quality engineers assembling PPAP packages for customer submission
  • APQP program managers tracking PPAP element completion per part and per request, with a due date on each submission
  • Tier 1 suppliers managing Level 3 and Level 5 submissions across industries
  • Quality teams checking the links between process flow, PFMEA, control plan, and capability studies before customer review
  • New product launch teams managing multiple concurrent PPAP timelines
  • Supplier development engineers reviewing incoming PPAP packages from sub-tier suppliers

Questions

Frequently asked questions

What are the 18 PPAP elements?
The 18 PPAP elements are: (1) Design Records, (2) Authorized Engineering Change Documents, (3) Customer Engineering Approval, (4) Design FMEA, (5) Process Flow Diagrams, (6) Process FMEA, (7) Control Plan, (8) Measurement System Analysis Studies, (9) Dimensional Results, (10) Material/Performance Test Results, (11) Initial Process Studies, (12) Qualified Laboratory Documentation, (13) Appearance Approval Report, (14) Sample Production Parts, (15) Master Sample, (16) Checking Aids, (17) Customer-Specific Requirements, and (18) Part Submission Warrant. QualityEngineer.ai creates all 18 elements on every PPAP request, tracks the status of each one, and keeps one due date for the submission.
How does QualityEngineer.ai validate a PPAP package?
In three layers. First, the package check confirms that every element your submission level requires is present, not rejected, and backed by a document. Second, completeness is computed from a traceability graph of the package, with no AI model: it is the share of required links present, from each special characteristic to a control plan line and a capability study, from each process step to a PFMEA failure mode, from each failure mode to a control plan mitigation, from each characteristic to a dimensional result when your level submits Element 9, and a Ppk of at least 1.33 on capability studies when your level submits Element 11. MSA coverage on Element 8 is shown as an advisory and does not change completeness. Third, an AI evaluation you can run reviews each document and checks that operation numbers line up across the Process Flow, PFMEA, and Control Plan. For a package linked to a part, the readiness view shows completeness as a percent and a separate quality score out of 100, with the missing links listed.
What PPAP submission levels does the platform support?
The platform supports all five PPAP submission levels: Level 1 (PSW only), Level 2 (PSW with product samples and limited data), Level 3 (PSW with product samples and complete supporting data, the most common level), Level 4 (PSW and other requirements as defined by the customer), and Level 5 (PSW with product samples and complete supporting data available for review at the supplier location). The required element set is built in for Levels 1, 2, 3, and 5. At Level 4 your customer defines the list, so no elements are required by default.
Can suppliers upload documents through a portal?
Yes. QualityEngineer.ai includes a supplier portal where your suppliers upload required documents element by element into the PPAP package. Each upload lands on its element, is checked against an allowed file type list, and shows on your request page for review.
How does this integrate with the rest of the quality workflow?
PPAP packages link the Control Plans, PFMEAs, Process Flows, and Inspection Plans generated in the Build module onto their elements, and each generated document keeps the record of the documents it was built from. Packages also show the evaluation score from the Evaluate module and link capability and MSA studies from the Analyze module, and a corrective action in the Correct module can be tied back to the PPAP request that raised it. Linked documents point at the live document, so the package reflects the current version rather than a stale upload.

Related

Works with

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