Self-Service Supplier Portal for PPAP Document Collection

Stop chasing suppliers for documents over email.

Each PPAP request comes with a secure link, and the supplier uploads straight to the right element with no account to set up. Suppliers with a portal login also answer Supplier Corrective Action Requests, complete self-assessment questionnaires, and keep their quality certifications on file. Every upload lands on the PPAP request for your quality team to review. The supplier portal is included on the Team and Enterprise plans.

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Capabilities

What Supplier Portal does

Token-Based Access

Sending a PPAP request creates a link built on a random token, and the supplier needs no account to use it. The link covers that one request and expires after 30 days. From the request you can issue a fresh link or revoke the open ones at any time.

PPAP Document Upload

Suppliers drop files onto the PPAP element they belong to, or upload several at once and let the portal sort them by filename. Each element shows whether it is required, submitted, or under review, with an overall progress count. Files are checked for type, size, and matching content before they are stored.

SCAR Response Workflow

Suppliers answer Supplier Corrective Action Requests in a structured form: containment, root cause, corrective action, and preventive action. The response is timestamped when it arrives, and your team’s effectiveness verdict shows back in the portal.

Self-Assessment Questionnaires

Supplier qualification questionnaires, drafted by AI from the supplier’s commodity, risk tier, certifications, and open corrective actions, are completed in the portal. Suppliers see their progress, can save partial answers to finish later, and get feedback on each answer as they save it.

Certification Management

Suppliers keep quality certifications such as ISO 9001, IATF 16949, and AS9100 on file with the issuing body, certificate number, and issue and expiry dates. The portal marks certificates that have expired or expire within 60 days.

Branded Experience

The portal shows your logo, brand name, and brand colors, so suppliers see your organization, not a third-party tool. Portal branding is part of the Team and Enterprise plans.

Who does what

Supplier portal: the software prepares, an engineer decides.

Prepared by the software

  • Checks each upload as it arrives and drafts feedback on that PPAP element
  • Tells your team when every required element has been submitted
  • Starts a quality evaluation of the package once every required element has been submitted
  • Gives the supplier feedback on each questionnaire answer as it is saved

Until your team approves its own feedback on an element, the supplier sees the drafted feedback in the portal.

Decided by an engineer

  • Approves or rejects each document change the software proposes from a corrective action or an engineering change, before it is applied
  • Approves, rejects, or waives each PPAP element, and approves or rejects the submission
  • Approves NCR dispositions and signs off each corrective action
  • Signs control plans, PFMEAs, and other title-block documents by role, and enters the authorized signature on the warrant

Signed in the app: typed signature, name, date

Workflow

How it works

  1. 01Send the PPAP request and share its secure link
  2. 02Supplier opens the link, no account needed
  3. 03Supplier uploads documents to each element
  4. 04Each upload is checked and gets drafted feedback
  5. 05Your team reviews each element and approves feedback
  6. 06Approved feedback replaces the draft in the portal

Use cases

Built for supplier document collection and qualification

  • Supplier quality engineers collecting PPAP submissions from suppliers through a structured portal instead of chasing documents over email
  • Procurement teams qualifying new suppliers with AI-drafted questionnaires and certification records
  • Quality managers running supplier audits and tracking corrective action responses through the SCAR workflow
  • Tier 1 manufacturers collecting documents from many suppliers through one branded portal with status for every element
  • Compliance teams keeping supplier certification dates for ISO 9001, IATF 16949, AS9100, and other quality management system standards in one place

Questions

Frequently asked questions

Do suppliers need to create an account?
Not to upload PPAP documents. Each PPAP request comes with a secure link, and the supplier clicks it and lands on that request, ready to upload. Answering SCARs, completing questionnaires, and keeping certifications on file use a supplier portal login, which your team sets up by inviting the supplier contact.
Can I brand the portal with my company identity?
Yes, on the Team and Enterprise plans. The supplier portal shows your logo, brand name, and brand colors, so suppliers see your organization throughout the portal, not a third-party tool.
What document types can suppliers upload?
PDF, Word, Excel, CSV, PowerPoint, images (PNG, JPG, GIF, WebP, TIFF), text, XML, and ZIP files, up to 50 MB each. CAD files are not accepted today. The portal organizes uploads by PPAP element (design records, control plans, measurement results, and so on) so documents land in the right place. Each file is checked that its content matches its extension, and each upload gets an AI check and drafted feedback on that element.
How does the SCAR response workflow work?
Supplier Corrective Action Requests show up in the supplier’s portal. The structured response form walks the supplier through containment, root cause, corrective action, and preventive action, and the response is timestamped when it arrives. Your team verifies effectiveness, and the verdict shows back in the portal. On PPAP requests, suppliers and your team can also exchange messages about each element.
Is the supplier portal secure?
Each link is built on a random token, and only a hash of that token is stored. A link covers one PPAP request, expires after 30 days, and can be refreshed or revoked from that request. A signed-in supplier only sees their own company’s requests, documents, and corrective actions. Every upload and message is recorded in the request’s activity log.
Which plans include the supplier portal?
The Team and Enterprise plans. Supplier portal users are external collaborators and do not count toward your seats.

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